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Accountancy
0 Agriculture, Fishing
0 Finance, Insurance
0 Call Centres
0 Catering & Hospitality
0 Construction, Property
0 Customer services
0 Defence/Armed Forces
0 Education
0 Electronics
0 Engineering, Manufacturing 0 Graduate, Trainees
0 Healthcare & Nursing
0 Human resources
0 IT & Internet
0 Legal
0 Management consultancy 0 Marketing, Advertising, PR 0 Media, Creative
0 Non-profit, Charities
0 Public sector & Services
0 Recruitment sales
0 Retail, Wholesale
0 Restaurant & Food Service 0 Sales
0 Science
0 Secretarial, Administration 0 Security
0 Senior appointments
0 Telecommunications
0 Transport, Logistics
0 Travel, Leisure, Tourism
0 Other
0
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Section: Secretarial, Administration Vacancy 923 |
Post:Contract Administrators
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Salary contractual |
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Requirements and conditions |
Age: |
Has no value
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Gender |
Has no value
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Education: |
no
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Work schedule: |
Has no value
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Work place: |
Sheffield
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The announcement text: |
JOB DESCRIPTION
Job Title Contract Administrator Reports to Contract Manager Hours of Work 8.00am - 5.00pm, Monday - Friday, 40 hours * week
PURPOSE OF THE JOB
The main feature of this role will be to offer support for the engineering and managerial staff on site, to ensure effective provision of administration support to the contract and the effective operate of the helpdesk function, maintaining concise records and detail of all transactions and correspondence. The role will require close liaison with the client.
RESPONSIBILITIES
1. Compiling the monthly and quarterly site financial reconciliation. 2. Developing systems and procedures to improve the overall efficiency of the office 3. Ensuring all documentation is up to date and raising new contract files when necessary 4. Acting as first point of contract for both external and internal customers 5. Supporting the Contract Management Team in ensuring a Quality System is kept up to date and in compliance 6. Supporting the Contract Management Team in ensuring the financial records, systems and reports are kept up to date, together with Invoicing and credit control 7. Liasing very closely with the site team and head office, ensuring accurate processing of quotations, purchase orders, invoices, time sheets and holiday records 8. Dealing with sub-contractor invoices and any associated queries, assisting with checking*processing for payment of monthly invoices 9. Operating and producing reports from the Intellect accounting system. 10. Carrying out the administration duties for the Planed Preventative Maintenance system. 11. Maintaining records and files to a Quality Standard 12. Call logging and help desk duties 13. Chasing payments and dealing with related queries 14. Update of schedule for starters, moves and changes documentation 15. Producing and signing off weekly PPM schedules 16. Dealing with day to day enquiries from the team and the Client 17. Day to day administration, including photocopying, and filing 18. General administration support to Management. 19. Undertake any other duties as requested by the Contract Manager
ACCOUNTABILITIES
1. Accountable to the Contract Manager. 2. Working collaboratively as part of the Contract team. 3. This post carries no direct budgetary responsibility.
PERSON SPECIFICATION
Education [Essential] A good basic education is essential, with formal qualification in maths and English.
[Desirable] Higher educational qualifications to A level*HNC*D or degree would be beneficial. Training [Essential] Good PC based skills, with experience in Word * Excel and Outlook - intermediate to advanced level
[Desirable] PowerPoint and Access.
Experience -Managing administrative aspects of maintenance and project-type work. -Previous experience of a helpdesk role using Frontline, Matrix or Concept software. -Some financial * accounting experience would be an advantage.
Aptitude -Excellent verbal and good basic standard of written communication skills. -Attention to detail and accuracy. -Good organisational skills -Able to respond immediately in a crisis -Numerate. -Able to work systematically and use own initiative. -A commitment to continuous quality improvement -Ability to work independently as well as part of a team -Must demonstrate a strong sense of customer focus. -Reliable -Smart appearance.
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Contact information |
Employer: |
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Email: |
515@jobinleeds.informnow.com
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Phone: |
020 7089 7777
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Publication date: 2009-03-19 08:57:52
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